Training for public policymaking and influence analysis
During May and June 2011, with the support of the General Secretariat of the Government of Republic of Serbia, Human Resource Management Service along with OECD (Organization for Economic Co-operation and Development) and European Union SIGMA projects (Support for Improvement in Governance and Management) has organized trainings under the name “Public policymaking and influence analysis”, in order to improve the level of knowledge of participants about the public policymaking cycle on practice examples from EU countries.
The training was held for a period of three days in May (May 4, 5, 6) and June (June 6, 7, 8) 2011 in the Palace of Serbia, 2 Boulevard Mihaila Pupina.
During the three-day trainings, teachers Audrey O’Byrne-Jessiman (Ireland), Charles-Henri Montin (France), Florin Bondar (Romania) and Lorenzo Allio (Italy) have presented the participants the importance of strategic planning for quality construction of public policy, as well as defining the concept, cycles and tools for establishing the public policy, consultation process, determining the public policy of evidence-based practice and evaluation of public policy influences, the importance of coordination in planning process and construction of public policy, monitoring instruments and evaluation of public policy, as well as evaluation of influences of legislation as the key factor for regulation reforms. Also, through selected European practice examples (both good and substandard), teachers have presented lessons learned and provided practical advice on how to overcome specific challenges.
After the theoretical part of the training program, through the workshops and group work, participants had the opportunity to identify, formulate and develop a public policy through different case samples (such as improving the safety of drivers), as well as focus on how to implement a certain public policy in practice while going through all public policy development phases.
The training was attended by the executives and Government officials working on planning, analysis, monitoring and supervision, normative jobs, as well as tasks related to the European Integrations.
Training for the use of application for entering user contributions on Government Work Program development and Annual Government Report
Application for entering user contributions on Government Work Program development and Annual Government Report was launched in October 2010. Application enables the public administration bodies to enter the contributions directly to the system accessed via Government of Republic of Serbia General Secretariat web portal www.gs.gov.rs or by entering the address http://pirv.gov.rs directly into the web browser.
By the end of September 2010 the Government General Secretariat has organized trainings for the use of application for entering user contributions on Government Work Program development and Annual Government Report for public administration employees from 54 public administration bodies (ministries, special organizations and Government services). Goal of the trainings is to produce public administration employees capable of entering mid-term plans of the specified public administration body through the Information system for planning and reporting.
The training took place in total period of four days. Persons authorized for entering the contributions to the application, for public administration bodies, were divided daily in different groups in order to more easily learn the use of application.
During the training course, users were presented in detail, through practical work and examples, on how to access the system, and how to, through different screens, define their goals, programs, projects, activities and necessary financial means, based on which the Government General Secretariat, in accordance with the Rules of Procedure, will develop the Annual Government Work Plan and Government Work Report. During these four days of trainings a total of 103 public administration employees attended.
Government General Secretariat has created a Methodological manual for contributing submissions on the Work Program and Government Work Report and a a technical manual for the use of application, thus enabling the users to present the use of application in a written form with screen examples, in a simple and picturesque way.
Government General Secretariat employees are continuously providing technical support for the use of application and organizing ad hoc trainings which depend on the public administration bodies' needs. Also, the training for user contributions on Government Work Program development and Annual Government Report entering application is an integral part of the General Professional Training of Civil Servants Program in 2011 of the Human Resources Management Service.
Trainings for Midterm Planning
Since 2007, the system of trainings for midterm planning is integral part of the General Programme of Professional Development for Civil Servants of the Human Resources Management Service.
These trainings were attended by more than 700 civil servants from Ministries, special organizations and Government services.
By the end of the training, civil servants believe that they are more successful in performing their daily work obligations.
Midterm planning training system is composed out of two modules:
- MODULE 1- Introduction into planning – Basic training for development of midterm plans
- MODULE 2- Monitoring, reporting and evaluation of midterm planning
The content and thematic areas of the Module 1 are following:
- Planning basics: introduction into planning and midterm planning process;
- Strategic framework analysis;
- Long-term goal: defining and connection with national inter-ministerial and/or ministerial strategies and competences;
- Institution fact-finding analysis;
- Midterm goals: goals classification, goals definition, logical connection between midterm goals and national strategies action plans;
- Activities: defining of the activities, basic parameters for defining of the activities and their grouping;
- Indicators, expected results and effects, verification sources, human resources, material and financial means, budget basics, logical connection between activities and budget-making process.
In cooperation with the Human Resources Management Service– the SUK, training of the trainers for Module 1 was held in the period May-October 2008. In the mentioned period, 12 civil servants were trained to become trainers. Since November 2008, this training module’s implementation is within SUK’s competences.
The content and thematic areas of the Module 2 are following:
- Concept and types of indicators;
- Defining the indicators;
- Data sources and data-control sources;
- Concept, phases, elements and significance of monitoring;
- Tasks, concept and typology of evaluation;
- Purpose, characteristics and basic elements of the reporting process;
- Connections between monitoring process, evaluation and reporting within the context of development and implementation of midterm planning.
In cooperation with the SUK, training of the trainers for Module 2 was held during 2009. During mentioned period 7 civil servants were trained to become trainers. Since January 2010, implementation of this training module is within SUK’s competences.
Practical implementation of the gained knowledge along with technical support is a significant component of the development of civil servants’ capacities aimed towards complete overmastering of the midterm planning methodology.
All Ministries, special organizations and Government services are enabled to utilize this type of assistance. Technical assistance guides process of the development of midterm plans.
Working Group for the Development of Midterm Plans
When in certain Ministry there are no envisaged positions that in their work plans include involvement in planning or similar type of activity, the practice in the last couple of years was to create working group at the Ministerial level to be responsible for development of such plans.
Working groups were composed out of 10 to 15 members, while from top organizational unit (sector) at least one member was delegated. It is desirable that, if situation enables, someone from the Ministerial collegiums attends meetings/working sessions of the working group.
According to the envisaged planning phases, working group should have to demonstrate their work results to the Ministerial collegium, and that final products of that phase be adopted during the same collegium, as well as the final plan.
Successfully and carefully created and trained working group within the organization is the precondition for successful production of the qualitative midterm plan.